Sharing Overview
Overview of the methods for sharing Notebooks.
Notebook contents can be shared in three ways:
Report: Converting the Notebook to a Report that can be accessed by Guests, then sharing the URL or embedding it
Public Link: Sharing a Public Link that anyone who knows the link can access
Summary of Differences in Each Sharing Methods
| Method | Editable | Query execution | Parameter | Embeddable | Guest Access | Required Login | Required Connection Role |
|---|---|---|---|---|---|---|---|
Access Scopes (Notebook) | Yes | Yes (values shared) | |||||
Report | Selectable | Selectable (values per user) | |||||
Public Link | No | No |
Editable: Indicates if users can edit the notebook.
Query Execution: Shows whether query execution is possible.
Parameter: Indicates whether parameters is enabled and specifies if parameters are shared or user-specific.
Embeddable: Determines if content can be embedded in other platforms using html iframes.
Guest Access: Indicates if guests can access the shared content.
Required Login: Shows if login is required to access the content.
Required Connection Role: Indicates if connection role referred to SQL blocks in the notebook is required.
Guidelines for Choosing a Sharing Method
Choose the appropriate sharing method according to the situation. For example:
Access Scope (Workspace, Teamspace, Shared Notebook):
For collaborative editing.
Report:
For preventing data from being altered.
For improving performance when dealing with large datasets.
For focusing on and sharing only specific pages after performing ad-hoc analysis.
For sharing with external guests who have no editing permissions and no connection roles.
For sharing data analysis results with executives (e.g., CEO) and managers who want only the most important KPIs.
When you want to restrict access to the original sensitive data but share aggregated results widely (e.g., internal HR reports).
For regularly updating important data for all employees.
Note: Even if employees have editing roles for the original Notebook, the list of reports only displays a limited number compared to notebooks, making it easier to filter important ones.
For collaborative parameter changes done separately. Additionally, consider using Notebook versions.
Public Link:
If you want to embed charts in a blog for marketing purposes or share on Twitter, consider using Public Links.
If you want to embed data to be visible only to those with access rights to the Notion, consider using Public Links. Additionally, consider using Reports if you want to enforce login.
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